By Karol Denniston, Peter Morrison and Sarah Rathke

Law360 (March 18, 2020, 4:11 PM EDT) --

Karol Denniston

Peter Morrison

Sarah Rathke

There is significant information circulating about how businesses should respond to COVID-19 and overcome the fear and uncertainty about the virus and what comes next. In this article, we focus on how and what businesses and their lenders and investors need to do to minimize loss and to maximize long-term financial stability in this volatile and unprecedented environment.

It is a fact that businesses, even robust businesses, must consider the adverse impact on operations and cash flow resulting from the steps taken to slow the spread of the virus and flatten the curve of new cases. Some businesses are closed, others are suffering disruptions including reduced hours of operation from government restrictions, while still others are confronted with supplier or customer delays. Regardless of sector, the inability to generate adequate cash flow jeopardizes the ability to meet obligations to lenders, creditors and investors.

Survival and Loss Mitigation

New Projections

While no one really wants to look, it is critically important that companies recast operating cash flow projections. This includes revising assumptions, forecasts and business plans that reflect the new reality facing the world. It is important to prepare current projections that consider the best and worst cases for the next few months and longer.

Revising projections that consider the current environment is an important part of making good operational and management decisions. While companies will now likely need to update projections more frequently to keep up with the near daily ramifications of the outbreak, it is important to keep thinking about best and worst cases. If there is a worst-case scenario that suggests a need for your company or a valued business partner to initiate a restructuring process, the sooner steps are taken to start the restructuring process, the more options your business will have.

A proactive approach is critical, especially in these fluid situations. Management that hides its head in the sand likely will not survive. An ounce of prevention is worth a pound of cure. 

Develop a New Financial and Operating Plan

Triage is important. Often businesses are adept at managing operations in times of stress. However, few companies have ever faced the dramatic, escalating crisis now present. Companies have little choice but to pivot meaningfully and strategic planning is key to survival. This planning has to address the new reality reflected by revised and updated projections and should include:

• Protecting working capital: This includes an inventory of existing working capital, drawing on existing lines of credit and developing and implementing a cost reduction plan to achieve rapid positive cash flow benefits. Cash is king and must be preserved.

• Legal and business review of existing credit facility documents: It is important to review loan and bond indenture documents thoroughly with a particular emphasis on nonmonetary covenants and those monetary performance covenants that could cause a default. If covenant breaches are possible, it is important to be proactive and to develop a strategy to discuss standstill and waiver agreements with the lender and determine whether covenant breaches create cross defaults in other company obligations. To the extent a company has multiple levels of financing, it is important to review the intercreditor agreements and include all tiers of lenders in discussions because if covenant relief is necessary, it will likely take a collective and collaborative effort.

• Identify any collateral that could secure additional financing: Seeking additional financing may not be feasible given the current environment. That could change, however, and monitoring federal and state government relief initiatives is vital. However, to the extent a company has unencumbered assets, additional liquidity may be easier to procure. It is important to identify assets that might be available to secure additional financing, including real property, inventory and account receivables. Furthermore, securing new guaranties from principals or other entities in the corporate enterprise may help to secure additional financing. To the extent existing loan documents require lender consent to incur additional indebtedness, consider requests to lenders sooner rather than later.

• Working with a professional legal and financial adviser team to open lender communications: Many times companies that need to obtain additional financing on an emergency basis think that engaging professionals to assist is a sign of weakness or requires expenditures that the company would prefer not to make. In fact, lenders and investors may be more willing to respond quickly and positively if provided with information that has been reviewed by the company's legal and financial advisers. 

If there are existing covenant breaches, a legal and financial team can guide proposals for relief. Many lenders will require appointment of financial advisory teams and are not comfortable negotiating with a company without the assistance of counsel. It is also very important that a company's board be involved and approve the requests for financing and the strategy to address covenant noncompliance.

Lastly, a company usually has several avenues for relief available — standstill and forbearance agreements, amendments, extensions, restructuring, increased indebtedness — all of which may provide the needed relief. It is more efficient to start the conversation with existing lenders sooner rather than later. In this environment, legal and financial teams will need to be open to suggesting new and creative options. The growing level of financial stress and distress is expected to make lenders more receptive to new options because lenders have to manage defaults to preserve value.

What If Maintaining Existing Financing Is Not Viable?

Once management is aware of its company's inability to perform, management must work with its board to establish strategies for each of its consistent groups, including employees, lenders, trade creditors and suppliers, customers and investors. This strategy must also include developing communication plans for each of these groups. Professional advice is also necessary to manage financial disclosure required by regulators and oversight bodies, including the U.S. Securities and Exchange Commission.

Retaining legal and financial advisers is critical to address an impending default or forecast inability to perform on contracts or other obligations. Management must have a strategic plan in place to address these serious issues, consider options, minimize risk and maximize value. Management operating in a normal environment is not usually confronted with these challenges. Outside advice is critical to a board's exercise of its duty of care to the company and its stakeholders. A board's awareness of fiduciary duties based on experienced professional advice can avoid serious consequences down the road.

While management often is very skilled at business as usual, it is important to recognize that for most companies facing the current crisis outside help is needed in this abnormal time. It may also be appropriate to consider a crisis management team and a government relations team depending on the industry sector and whether the business is heavily regulated. Multidisciplined professional teams are skilled at generating options and finding creative solutions that add value.

Once the board approves a strategic plan, initiating discussions with lenders and other stakeholders will require financial disclosure including projections. Lenders will need to verify financial and operating information in order to consider requests regarding covenant relief, standstill and forbearance of defaults and restructuring the debt. The plan will likely include restructuring strategies.

It is important to determine what asks or requests for relief of lenders are necessary to allow the business to continue to operate in this unpredictable environment. These asks include what is needed to avoid default on short- and long-term financing obligations and what is needed to maintain relationships with vendors and suppliers. This includes asks that reflect reduced operations. Relationships with lenders, investors and other creditors can be more easily maintained if communication is open and candid, and if there are professional advisers helping the company to determine what asks are likely to be successful.

This article merely scratches the surface of the complexity companies are facing because of COVID-19. It is likely that this crisis will rewrite the playbook for restructuring. It is clear credit providers and companies, in order to survive, have to be united in focusing on preserving value until such time the new-normal economy emerges. Charting a course, challenging as it is, will overcome our terror.

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Karol Denniston, Peter Morrison and Sarah Rathke are partners at Squire Patton Boggs LLP.

The opinions expressed are those of the author(s) and do not necessarily reflect the views of the firm, its clients or Portfolio Media Inc., or any of its or their respective affiliates. This article is for general information purposes and is not intended to be and should not be taken as legal advice.

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